PressureWashingBossPro Blog — Pressure Washing Software

What Is Pressure Washing Software? A Plain Answer for Rig Owners

If you run a trailer with a tank, a pump and a surface cleaner, you have probably heard other owners talk about “their software” and wondered whether you need it or whether it is just another monthly bill. Here is the plain answer, without the sales talk.

The Short Answer

Pressure washing software is a single system that holds your customers, their addresses, the work you do at each one, your schedule, your crew's day and your invoices. It replaces the notebook, the phone calendar, the group text and the invoice app with one place that all of them read from. If you want the long version first, read Pressure Washing Software: The Complete Guide for Pressure Washing and Soft Washing Companies.

The value is not in any one screen. It is in the fact that information you enter once shows up everywhere it is needed. The square footage you measured for the quote shows up on the job. The gate code you got on the phone shows up on the crew's card. The completed job turns into an invoice without anyone typing it.

What It Keeps Track Of

Good pressure washing software tracks the things a washing company actually deals with every day:

• Customers and addresses. One customer can have several properties, like a restaurant owner with three locations.
• Job details. Surfaces, square feet, stories, siding or surface type, wash method and access notes.
• Quotes. Estimates built from your own service list that the customer can approve online.
• The schedule. One-time jobs and recurring visits, by day and by rig.
• The crew's day. Jobs in route order on each operator's phone.
• Messages. Reminders, on-the-way texts and two-way conversations with customers.
• Money. Invoices, cards on file, payments and what is still owed.

Who Uses It

There are usually three kinds of people in the software. The office (often the owner at the kitchen table) quotes, schedules and bills. The crew uses a phone app to see the day, get directions, mark jobs done and take photos. The customer uses their own app or just the texts and emails they receive to know when you are coming, approve quotes and pay.

In a one-person company, the owner plays all of the office and crew roles. The software still helps, because the owner stops being the only place the information lives. That matters the day you hire your first helper, or the day you are sick and someone else has to run the route.

How It Differs From a Calendar and a Notebook

A phone calendar knows when. It does not know what surfaces are on the job, whether the customer has a card on file, or that the drive-thru on Main Street is due every 30 days. A notebook knows whatever you wrote, but only you can read it and only when it is in your hand.

Pressure washing software knows the what, the where, the when and the how much together. When a monthly storefront comes due, it shows up on its own. When a job is completed, the invoice is created. When the customer asks “when are you coming,” the customer app has already told them.

How It Differs From Generic Field-Service Software

Generic field-service software is built for every trade at once. It gives a job an address, a time and a notes box. That works for a service call, but a washing job has structure: a house wash and a driveway, 3,800 square feet, 2 stories, vinyl siding, soft wash. Squeezing that into a notes box means every job looks different depending on who typed it, and nothing can be sorted, priced or measured.

Software built for pressure washing has fields for those things. In PressureWashingBossPro they show under the address on the lists and the crew's phone in a consistent line, and the property map measures square feet from satellite so the numbers are there before the first visit. The detail is covered in Job Details on Every Job: Surfaces, Square Feet, Stories, Siding and Method.

Do You Need It Yet?

A few signs that you have outgrown the notebook:

• You have recurring commercial customers and you have missed or been late on one.
• You have quoted a job and lost track of whether the customer said yes.
• You have washed a house and forgotten to send the invoice for a week.
• You are about to put a second person on a rig, or add a second rig.
• You spend evenings texting customers about when you are coming.

If two or more of those sound familiar, software will likely pay for itself in time saved and invoices that actually go out. Plans for PressureWashingBossPro are $59, $89 or $199 a month, and the 14-day free trial needs no credit card, so you can test it on real jobs before deciding.

Where to Go Next

The next question most owners ask is what a small company actually needs, as opposed to everything a big operation might use. That is covered in the next guide. To see how all the pieces fit together in one product, visit the PressureWashingBossPro pressure washing software page.